Commercial HVAC tools

10 free tools

Maintenance cost calculators and PM proposal tools for commercial HVAC service businesses.

HVAC Maintenance Cost Calculator (Commercial)

Free tool: Estimate commercial HVAC maintenance cost by building type, equipment count, frequency, and service level. Get a monthly range + PM scope + proposal text.

No signup requiredBuilt for commercial PM plans

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HVAC Preventive Maintenance Checklist Generator

Free tool: Generate a commercial HVAC preventive maintenance checklist by equipment type and frequency. Includes technician checklist + client summary.

Technician + client formatsFrequency-aware checklist

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RTU (Rooftop Unit) Sizing Helper

Free tool: Get a rule-of-thumb RTU tonnage range using building type, square footage, ceiling height, and climate assumptions. Includes disclaimer + next steps.

Fast rule-of-thumbAssumptions shown

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HVAC Filter Replacement Schedule Generator

Free tool: Generate an HVAC filter replacement schedule based on building type, MERV rating, occupancy, and dust level. Includes client reminder text.

Practical scheduleAdjusts for dust/occupancy

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HVAC Service Call Pricing Estimator

Free tool: Estimate commercial HVAC service call pricing by after-hours, travel, complexity, and urgency. Includes a client quote message.

Consistent pricing logicUrgency + after-hours toggles

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Commercial HVAC Load Rule-of-Thumb Tool

Free tool: Estimate a rough cooling load/tonnage using sqft, building type, climate, occupancy, and ceiling height. Includes a disclaimer and next steps.

Assumptions shownGood for early planning

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HVAC Maintenance Agreement Proposal Builder

Free tool: Generate a commercial HVAC maintenance agreement: scope, frequency, response times, exclusions, and pricing model. Includes a sendable email.

Built for commercial PMIncludes response-time language

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HVAC Equipment Replacement Planner

Free tool: Estimate commercial HVAC replacement cost range by unit count, tonnage class, roof access, and project complexity. Includes budget note and next steps.

Planning-friendlyExplains cost drivers

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HVAC RFP Email Generator (Facility Managers)

Free tool: Generate an HVAC RFP email that requests bids for PM plans or service work, including equipment info, response time expectations, and required documentation.

Reduces vague bidsIncludes documentation requests

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HVAC Downtime Cost Calculator (Commercial)

Free tool: Estimate the cost impact of HVAC downtime for restaurants, retail, offices, and clinics. Generates a justification message for PM plans.

Turns risk into numbersGood for decision-makers

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More Commercial HVAC tools coming soon!

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