Certificate of Insurance (COI) Request Generator
Free tool: Generate COI request messages for vendors/subcontractors with required holder name, additional insured language, and deadlines. Includes follow-ups.
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Certificate
of Insurance (COI) Request Generator
Get COIs from vendors and subs without chasing them for weeks.
tl;dr
Certificate of Insurance (COI) Request Generator Free tool: Generate COI request messages for vendors/subcontractors with required holder name, additional insured language, and deadlines. Includes follow-ups.
Enter COI requirements
Request Certificates of Insurance Without the Runaround
Getting COIs from vendors and subcontractors is often a frustrating chase. Clear request messages with specific requirements and deadlines get faster compliance and fewer back-and-forth emails.
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What a COI Request Should Include
Coverage types required specify exactly which coverages you need verified: general liability, workers' comp, auto, umbrella, etc.
Minimum limits state the required coverage amounts for each type (e.g., $1M per occurrence GL, $2M aggregate).
Certificate holder name and address must be exact — this is where errors happen most often.
Additional insured requirements specify if your company needs to be named as additional insured and with what wording.
Waiver of subrogation indicates if this endorsement is required (often for construction and property work).
Deadline creates urgency. Specify when the COI is needed and consequences of delay (can't start work, can't issue payment, etc.).
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Common COI Problems
Wrong certificate holder name. Missing additional insured endorsement. Expired coverage. Limits below contract requirements. Clear upfront requests prevent these issues.
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Who Uses This Tool
General contractors request COIs from subcontractors. Property managers require COIs from vendors and tenants. Business owners manage vendor compliance.
Enter your requirements to generate request messages and follow-ups.
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Frequently asked questions
Missing additional insured wording or incorrect certificate holder name.
Often yes—especially when additional insured or waiver language is required.
You can request General Liability (GL), Workers' Compensation (WC), Auto, and Umbrella coverage.
Yes, you can optionally enter the certificate holder's name and address in the request.
Yes, if selected, the tool will include additional insured language in the request email.
You can choose from 'Today', '48 hours', 'This week', or 'Next week'.
The tool includes follow-up templates to remind vendors or subcontractors if the initial deadline passes.
The tool generates a standard message, but you can edit the text before sending if needed.
Not legal advice. Confirm required language with your client contract and insurer.
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Stop missing commercial insurance customer callsExample: Certificate of Insurance (COI) Request Generator in action
A project manager needs to request a COI from a subcontractor with specific insurance coverage requirements.
Sample input
- Requesting COI for: Subcontractor
- Coverage required: GL, Auto
- Additional insured required: true
- Waiver of subrogation required: false
- Deadline: 48 hours
- Certificate holder name (optional): ABC Construction Co.
Result
Subject: Urgent COI Request - ABC Construction Co. Dear Subcontractor, We require a Certificate of Insurance (COI) as part of our compliance requirements. Please provide a COI covering General Liability and Auto insurance. Ensure that ABC Construction Co. is listed as an additional insured. The COI must be submitted no later than 48 hours from receipt of this email. Thank you for your prompt attention to this matter. Best regards, [Your Name] [Your Position] [Your Contact Information]
About Certificate of Insurance (COI) Request Generator
The Certificate of Insurance Request Generator is designed to streamline the process of obtaining insurance compliance from vendors and subcontractors. By specifying exact coverage requirements and deadlines, it reduces the back-and-forth communication often associated with COI requests. This tool is particularly valuable for project managers and procurement officers who need to ensure that all parties involved in a project meet the necessary insurance standards. With predefined templates and automated follow-up emails, it simplifies compliance management and helps maintain project timelines.
How it works
- Select the type of entity you are requesting the COI from (e.g., Vendor, Subcontractor, Tenant).
- Choose the necessary coverage types from the options provided.
- Indicate if additional insured status is required and whether a waiver of subrogation is necessary.
- Set a deadline for when the COI should be submitted.
- Optionally, enter the certificate holder's name to be included in the request.
When to use it
- A construction manager needing COIs from new subcontractors before project commencement.
- A property manager ensuring tenants have appropriate insurance coverage.
- A procurement officer verifying vendor compliance with insurance requirements.